Zeemaat turns the paperwork around a vessel into costs you can follow, compare and trust.
Read
Simply upload files in the website, photograph a paper document with your phone camera, or forward documents by email. Zeemaat reads PDFs, scans, photos, Word, Excel and email messages, and applies text recognition to pages that need it.
It recognises what kind of document it is, an invoice, a quote or a work report, and extracts supplier, vessel, dates, amounts, VAT and the individual lines.
Match
Supplier and vessel are matched to what you already have, using exact identifiers such as IMO number and names. When a document names several machines, Zeemaat says so instead of guessing.
Costs are linked to the machine they belong to, so you can see what a generator or a main engine costs, and per running hour where running-hour readings are available.
Propose
For every line Zeemaat proposes an SFI group, an account code, a cost category and a functional position. Proposals are ranked, and each one shows why it was suggested.
Zeemaat does not invent numbers. It reads them from the document, and when it is unsure it tells you.
Review
The document sits next to the proposal. Approve with one click, correct what is wrong, or reject what does not belong. Every decision is recorded.
Zeemaat remembers your decisions, so the same supplier and line type are proposed better next time.
Follow
Costs per vessel, per project, per supplier and per machine, up to date while a repair or dry dock is still running. Export to Excel whenever you need it.
Zeemaat reads every document you already have and turns it into overviews you can act on.
Read, coded and reviewed. Costs per vessel, machine, project and BIMCO category, with Excel export.
Header, lines, VAT and totals are read from the document, and each line gets a proposed SFI group, account code and cost category. You review. Costs follow per vessel, per machine, per project and per year, with unconfirmed lines clearly counted apart, and a clean Excel export for your accountant.
Every certificate in your documents, with expiry dates and an outlook.
Zeemaat finds certificates in the documents you upload and reads title, number, issuer and dates. You see what has expired and what expires soon, and it points out certificates a ship of this type and size normally carries but that it cannot find. It shows what it sees; it never declares a ship compliant.
A dossier per repair, dry dock or maintenance period, built from your documents.
Zeemaat proposes a repair or maintenance period and the documents that belong to it, shows what was invoiced and what is still ordered but not yet invoiced, and flags possible extra work. You keep one clear dossier per project, per ship.
Save your Word forms as templates. Zeemaat fills in what it already knows.
Keep your own forms as templates per company. Zeemaat fills in vessel particulars you accepted, certificate data and your company details from what it has read. You check, correct and use it, instead of typing the same data again.
One page of what needs attention, and a dossier download for an inspector or buyer.
Before an inspection, each vessel page lists certificates, open defects, findings not shown as closed and class items due, each linked to its document. Download a dossier for an inspection or a sale, or let your administrator create a time-limited, read-only link for an inspector or auditor.
A passport per machine: invoices, service reports, defects and running hours.
See everything known about a main engine or generator in one place, spot machines with recurring defects, and get a proposed job list for the yard per ship, built from your own documents. You decide what goes on the list.
Compare quotations side by side and follow order against invoice.
Put quotations next to each other, see what was ordered, what was invoiced and what is still open, and check port agent accounts against what was agreed.
Planned, actual and remaining per vessel, from confirmed costs.
Budget lines per vessel show what was planned, what was spent and what remains, based on confirmed costs. Anything without a confirmed code is shown, not hidden.
One search box. Hand work over, and stand in when a colleague is away.
Search documents, machines, dossiers and suppliers from one box. Hand work to a colleague, or take over when someone is away, with their rights for as long as it lasts. Everything is logged.
Zeemaat is not an ERP, a procurement platform or an accounting package. It does one job well: it turns vessel documents into organised, reviewed cost information.
That focus keeps it simple to start, and it fits next to the systems you already use.
Each company's documents and numbers are kept apart.
Nothing is final until a person approves it.
Roles decide who may see, review or export, and sign-in supports two-step verification.
Every decision is recorded, so you can see who approved what.
Book a demo and watch Zeemaat read a real invoice.
